Supervision, Monitoring & Evolution

Supervision

The Project will be directly supervised by IFAD. Two supervision and implementation support missions  will  be  organized  each  year  to  assess  overall  progress  and  performance,  gaps  and constraints,  and  identify  the  necessary  implementation  support  requirements. Supervision missions willThe process of supervision will guide the programme towards the achievement of strategic objectives and broader poverty reduction outcomes, while ensuring fiduciary compliance and responsiveness to the accountability framework. Several  instruments will be applied to  influence  the  direction  of  programme  implementation:  ongoing  policy  dialogue with Government; adjustment  of  annual work  plans  and  budgets;  revision  of  implementation manuals;  undertaking  of Supervision and mid terms review missions; and, legal amendments as appropriate.

Monitoring & Evalution

The  project M&E  system  is  designed  to  offer  comprehensive  and  reliable  information  to improve  decision-making  for  results-based management.  Considering the project’s nature and the extent to which impact depends on improved processes and infrastructure, beneficiary decisions, the System will be participatory and decentralized, actively involving target groups and executing partners.

The project logical  framework will  provide  the  basis  for  the  project monitoring  and  evaluation,  and includes an  initial  list of  indicators  to  track progress and achievements.. The indicators provided will be  updated  from  time  to  time  based  on  the  implementation  experience. Such modifications will be reflected in AWPB.

The  PMU,  through  its M&E  officer,  will  be  responsible  for  establishing  and maintaining  the system. All M&E data, analysis, and reporting will be disaggregated by gender. The M&E system will have a three-level structure. The first level - output monitoring – will focus on physical and financial inputs, activities and outputs. Data will flow directly from records at different management levels as well as from the periodic reporting of management and executing partners..

The PMU will develop a specific Monitoring and Evaluation Plan and establish an overall Management Information System (MIS) which will be managed by a qualified, full-time M&E Specialist. The Knowledge Management/M&E Specialist, assisted by partners M&E personnel, will be responsible  for  the  development  and  operation  of  a  results  based  M&E  System  in  the  project.

The  PMU  will  prepare  a  Results-Oriented  Annual  Work  Plan  and  Budget  (AWPB)  at  the beginning of each  fiscal  year  that will  identify expected annual  results and budget  requirements. At the  end  of  each  fiscal  year  a  results-oriented  Annual  Progress Report  will  be  prepared  which  will highlight results achieved against both annual and overall targets.

A Mid-Term Review will be conducted during the third year of implementation. Its coverage will include:

  • Physical and financial progress in comparison with AWPBs.
  • The performance of service providers.

An assessment of the results of technical assistance and training activities. The review will  also  look  at  institutional  and  policy  changes  arising  from  the  project  with  respect  to sustainable fisheries development.

Participatory Monitoring & Evaluation:  The PMU will make arrangements for participatory monitoring and evaluation of the activities under the project in close coordination with the COs. The Community Resource Persons hired at the CO level will play a key role in providing information on Project activities.  For  this  purpose  a  system  will  be  established  for  regular  feedback  from  the participating COs. The progress reports will contain a section on community and beneficiary feedback on Project activities. Feedback on the performance of all implementing partners will be obtained from the COs with reference to the quality of the service provided.  In case there is negative feedback on the performance of any implementing partner this will be conveyed to the implementing partner for remedial action. No contract will be renewed without feedback from the community. All supervision missions will also obtain community feedback on different project activities as an essential feature of the supervision process.

Social Performance and Gender Indicators: The project will present data disaggregated along gender lines where possible. A  first  year  gender  assessment will  be  undertaken  to  ensure  that  all implementing partners have put in place a system of data collection that reports on gender indicators and monitors  the  extent  to which the  project is  achieving  its  targets  and  objectives with  respect  to women. 

Gender Assessment: This will be undertaken within the first six months of the establishment of the PMU. Based on the level of staff understanding of gender issues, a gender sensitization training will be conducted for all PMU staff. 

Impact Studies: The PMU and SPMU will outline the impact indicators to be monitored and make arrangements for their monitoring on a regular basis. Impact assessment studies will be carried out at Mid-Term and Completion. Additional surveys will be carried out to capture more qualitative information.