Supervision, Monitoring & Evolution
The Project will be directly supervised by IFAD. Two supervision and implementation support missions will be organized each year to assess overall progress and performance, gaps and constraints, and identify the necessary implementation support requirements. Supervision missions willThe process of supervision will guide the programme towards the achievement of strategic objectives and broader poverty reduction outcomes, while ensuring fiduciary compliance and responsiveness to the accountability framework. Several instruments will be applied to influence the direction of programme implementation: ongoing policy dialogue with Government; adjustment of annual work plans and budgets; revision of implementation manuals; undertaking of Supervision and mid terms review missions; and, legal amendments as appropriate.
Monitoring & Evalution
The project M&E system is designed to offer comprehensive and reliable information to improve decision-making for results-based management. Considering the project’s nature and the extent to which impact depends on improved processes and infrastructure, beneficiary decisions, the System will be participatory and decentralized, actively involving target groups and executing partners.
The project logical framework will provide the basis for the project monitoring and evaluation, and includes an initial list of indicators to track progress and achievements.. The indicators provided will be updated from time to time based on the implementation experience. Such modifications will be reflected in AWPB.
The PMU, through its M&E officer, will be responsible for establishing and maintaining the system. All M&E data, analysis, and reporting will be disaggregated by gender. The M&E system will have a three-level structure. The first level - output monitoring – will focus on physical and financial inputs, activities and outputs. Data will flow directly from records at different management levels as well as from the periodic reporting of management and executing partners..
The PMU will develop a specific Monitoring and Evaluation Plan and establish an overall Management Information System (MIS) which will be managed by a qualified, full-time M&E Specialist. The Knowledge Management/M&E Specialist, assisted by partners M&E personnel, will be responsible for the development and operation of a results based M&E System in the project.
The PMU will prepare a Results-Oriented Annual Work Plan and Budget (AWPB) at the beginning of each fiscal year that will identify expected annual results and budget requirements. At the end of each fiscal year a results-oriented Annual Progress Report will be prepared which will highlight results achieved against both annual and overall targets.
A Mid-Term Review will be conducted during the third year of implementation. Its coverage will include:
An assessment of the results of technical assistance and training activities. The review will also look at institutional and policy changes arising from the project with respect to sustainable fisheries development.
Participatory Monitoring & Evaluation: The PMU will make arrangements for participatory monitoring and evaluation of the activities under the project in close coordination with the COs. The Community Resource Persons hired at the CO level will play a key role in providing information on Project activities. For this purpose a system will be established for regular feedback from the participating COs. The progress reports will contain a section on community and beneficiary feedback on Project activities. Feedback on the performance of all implementing partners will be obtained from the COs with reference to the quality of the service provided. In case there is negative feedback on the performance of any implementing partner this will be conveyed to the implementing partner for remedial action. No contract will be renewed without feedback from the community. All supervision missions will also obtain community feedback on different project activities as an essential feature of the supervision process.
Social Performance and Gender Indicators: The project will present data disaggregated along gender lines where possible. A first year gender assessment will be undertaken to ensure that all implementing partners have put in place a system of data collection that reports on gender indicators and monitors the extent to which the project is achieving its targets and objectives with respect to women.
Gender Assessment: This will be undertaken within the first six months of the establishment of the PMU. Based on the level of staff understanding of gender issues, a gender sensitization training will be conducted for all PMU staff.
Impact Studies: The PMU and SPMU will outline the impact indicators to be monitored and make arrangements for their monitoring on a regular basis. Impact assessment studies will be carried out at Mid-Term and Completion. Additional surveys will be carried out to capture more qualitative information.